How to Present Information Clearly and Concisely

How to Present Information Clearly and Concisely
Melbourne Classical Radio In this article, we're going to discuss a framework and a few tips that will help us make our points a lot more clear and concise when we speak. Hey, my name is Eka Kris, and I love learning about effective communications and sharing those learnings with you so that you can develop your communications game as well. 
Okay. So, the framework that we're going to talk about here that should help make our points a lot more clear and concise is "The What, So What, Now What Framework." It essentially means starting off with the main point, telling the listener, what is it that we're going to be talking about? Moving on to why what we're talking about is important and ending off for the next steps that we want us or the listeners to take. 

This particular framework would help us eliminate all sorts of redundancies and help us start the sites from that point and only address those things which are important for the listener. You could use this in almost any setting. For example, if you're about to moderate a meeting, when you're starting off the meeting, this framework would help you set the agenda in a very concise and clear manner. This is how it can go: "Hey Everyone! This meeting is for the pitch presentation that we have coming up next week. 

This is a very important presentation for us since the client we're pitching to is of a very high ticket size and winning this client will be the key to achieving our targets. Let's start by stating the main challenge that we have to address and then go out onto the room and discuss some thought starters." And it's going to be used in multiple scenarios, even in one-to-one settings. 

An example if you were addressing your boss or somebody who doesn't have enough time with this particular framework would be this: "Hey boss! There's been a problem in negotiating the contract for the client we last pitched our services to. They've had a change in management and have completely shifted the expectations from what they wanted from us. 

I'm letting you know this because this is a very prestigious client, and I wanted to keep you in the loop of the process, in case things tend to get out of hand. 

As next steps, my team and I are drafting a new contract to see how we can meet their new expectations without it affecting our profits by too much. And like that this particular framework can be used in multiple settings, whether you are addressing crowds or in a one-to-one conversation in professional as well as personal settings. 

Just make sure that when you are going to go into a room where you have to use a particular framework, but you can't be very relaxed with your speaking, just run this framework by your mind one time before you actually start speaking, it will help you start with the most important points and prioritize your way downwards. 

Okay. And now we're going to go with some tips that will help us make our points a lot more clear and concise, regardless of whether we use this framework or no, these are things that we can practice in our everyday lives, which will not only help us speak a lot more clearly, but which will help make our communication a lot more effective. 

If you're conscious of the fact that you tend to ramble on, letting people who are close to you, your close colleagues, your close friends to cut you off when you tend to get redundant in your speaking is a great way to cut down on the amount that you're speaking and to speak in a much more concise manner. 

I recently did this for a colleague of mine, who tends to ramble on and on on phone calls conversations. And after he did this, about five to six times, a few of us just started telling him when he was talking too much and how he could cut down and just get straight to the point. In a few weeks of time, he got a lot more conscious about this. And now tends to speak quite to the point. The second thing that we can do is to practice editing. 

If you're a writer you'll be familiar with re-writing, re-drafting and editing all your pieces of writing, and the same principles that apply to writing editing can be used for verbal communications as well. Using short sentences, removing redundancies or repetitions and avoiding words like in order to, or currently, or to start with and by keeping these basic editing principles in mind, we'll really be able to reduce our explanations and get straight to the point and the third and final thing is to reduce our usage of filler words. You know what these words are, ah, um, you know, so like, hmm. Reducing these words is a sure-shot way of us speaking in a lot more concise and clear manner. 

But a quick and easy way to do this is that the next time you have a speech or presentation or an important talk coming up and you want to make sure you're not using those many filler words, a great way to practice is to audio record yourself! And you need to do this three times! 

The first time, write down word-to-word what is it that we want to speak about and read it out while audio-recording yourself. This first recording should ideally have no filler words in them because you are literally reading out your full speech. 

For the second recording, just note down the most important points and only refer to those notes as and when you tend to forget, you know, your lines. This will help you narrow down to the points where you tend to use filler words the most and after you troubleshoot these particular areas, record your speech for the third time, and it should flow a lot more smoothly than your second recording. 

Now, this won't necessarily help you to eliminate your filler words. But that's not what we're going for anyway. We simply tend to reduce their usage so that we don't come off as robotic or don't come off, like we've practiced our speech way too much. And that's about it. One framework and three tips that we can use to make our points a lot more clear and concise. 

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